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Liselle

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Advanced search form - tag search

I've discovered this is more flexible than I realized. :) When you type a search term in the "Search Text" box at the top, and uncheck "Title" and "Entry Text" to search only tags, the results will be entries with tags that contain the search term anywhere in them. The search term doesn't have to match the tag exactly, nor does the tag have to begin with the search term. You don't have to remember the tag or look it up. (Which I'd been carefully doing all this time.:blush:)

Example:
I have the following tags: "cats", "cats-food", and (sorry) "cats-hairballs". If I do a tag search in Advanced Search on just the word "cats", it finds all entries tagged with any of those three tags, because they all contain the word "cats". Doing a similar search on the word "hairball" will find entries tagged with "cats-hairballs", even though "hairball" is at the end of the tag, and the tag is plural, not singular.

Of course, this will also allow your results to be broader than intended. If I search on the word "food", the program will find entries tagged with "cats-food", but also entries about my own food, tagged as simply "food". To get only the entries tagged with "food" but not with "cats-food", don't use Advanced Search. Use the "Tag Db List" filter in the right sidebar:

  • click on the "Tag Db List" tab
  • select "tag contains the above anywhere" from the filter drop-down box at the bottom
  • type "food" into the text box
  • click on "Apply Filter"
  • select "food" from the "Tag Name" box
  • click the "Tag Info" button - a results window will pop up showing all tagged entries about people food, but none about cat food.
 

Liselle

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Another implication: I'd been thinking that in order to be able to find every tagged entry in my database having to do with my cats, I'd have to give all of them the general tag "cats" in addition to specific tags like "cats-food." No - just the one more-specific tag will be enough, as long as it contains the more general category "cat" in it. Advanced Search can find the larger group for me. Less work, fewer tags per entry.
 

Liselle

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Tag limit workaround

Also - if anyone finds themselves running out of tag space (there's a limit of 10 tags per entry), here's a possible way around it: use the 10th tag for a tag named "more tags." Then make a sub-entry which contains nothing but the extra tags (and a dummy title, possibly also something like "More tags"), The "more tags" tag will cue you to go looking for the sub-entry with the extra tags.

Added: and vice-versa with the "More tags" sub-entry title. You need a cue on both entries because the only place the connection is plainly visible is in tree view, and you'll often access one or the other of the entries via a search, or the entry list or calendar view. When you see the title or tag "more tags," you can switch to tree view to see what it goes with.

Entry links would work just as well as a sub-entry to connect them, of course, depending which you prefer working with.

(Having spelled this out, maybe no one will ever go over 10 tags. I've only done it about 3 times so far, but I'm finding myself getting more tag-happy for better or worse, so...)

Edited again - it seems to be perfectly fine to have more than one entry with exactly the same title, and also fine to have multiple entry links called "more tags" that link to different entries. (I wondered about that because you can't insert the same image more than once into Resonance Journal without renaming the image file on your hard drive.)
 
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Liselle

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Making backing-up as easy as possible

Frequent backups are (of course) very important, so it helps to remove barriers to doing it, even tiny ones. Something I've found useful is keeping my backups in a place that requires as little navigation as possible to get to. That is, I keep them in the spot that pops up by default when I click on File > Back up journal entries (on my computer, that's the main Documents folder). Also, I've named the folder something that will keep it at the top of the list, so I don't have to scroll (I used two zeros, but other prefixes will work just as well).

 

hilary

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I run backups when I remember, but I also have the original journal folder included in my general automated daily backups to an external drive and to Amazon S3. I don't trust myself to remember to do anything much, especially not backups. (Topical post, this. Update everything, back everything up, and don't click links in emails that have anything to do with your money...)
 

Liselle

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:duh: Yes, of course that's even better.

Segue question? I don't know anything about Amazon S3 (but am intrigued and will Google it), but your "general automated daily backups to an external drive"? I do the same thing, but it's not automated because - what's your feeling about this because I can see both sides - both things on the internet and the proprietor of a camera store from whom I bought a camera battery warned me against letting the external drive connected all the time. If a power surge wipes out your computer, your backup goes with it. Actually happened to the fellow. OTOH the chances of being struck by lightning are...it's a cliche for a reason...
 

hilary

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There are various ways to back up to the cloud - the S3 set-up is just something my absurdly clever other half has set up for me. (Don't use Carbonite - backup is very nice but restore for more than one or two files is insanely user-unfriendly, drove me up the wall...) Anyway, same other half is not too worried about power surges causing data loss, so that's good enough for me.
 

Liselle

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Internal links in a series of readings/entries

Sometimes it's natural to have a series of entries, readings or otherwise, on the same topic. All this time, I'd thought, silly silly me, it was necessary to add internal links for each series entry in each entry - in other words, criss-cross all of them, link-wise. That ends up being tedious and might not get done.

Nope. (At least I don't think so; to each his own.)

First, or main, series entry: collect all the links to every other series entry, in chronological order
Subsequent series entries: link only to the first one

As long as each entry connects back to the first one, you'll never lose track of the whole set.
 

hilary

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(Or create a tag just for the series - whatever works for you!)
 

Liselle

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:bag: Good point, that - and easier still. Thank you.
 

Liselle

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(Or create a tag just for the series - whatever works for you!)
:bag: Good point, that - and easier still. Thank you.
Have experimented a bit - definitely much easier, and I think uses can made of the fact that a tag is a thing:
- you can say, in notes, something like "see tag 'x'"
- if you want to make an internal link to a particular reading from the series, you can look for its title in the "Tag Info" list, and then use words from the title to filter the "Link to Entry" list.
- etc.?
 

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